We are looking forward to welcoming you to the 9th International Digital Public Health Conference (20th – 23rd November) at the Marseille Chanot! This guide is for delegates presenting their work at the conference. Please ensure that you familiarise yourself with the guidance below both in preparation for and during the conference.
The following instructions apply for oral presentations accepted for the main DPH 2019 Conference and for the pre-conference Young Researchers Forum event on Wednesday 20th November.
Each session comprises of 3 or 4 oral presentations. Presentations with similar topics have been grouped together. Presentations are 8 minutes with 5 minutes for audience questions, which may not be exceeded. There are a maximum of 4 presentations in each oral session.
IMPORTANT: Your slides are needed by 1 November in order to create a full oral session. Please send to the DPH
- For 8 minutes of presentation, you can prepare around 8 (maximum 10) slides including the introduction and end slide
- Please don’t forget to take an extra copy of your presentation to Marseille (USB-stick and/or send it to your Gmail/your Hotmail address)
- Be sure that the PowerPoint slides have the same layout all the way through
- Observe that the content of each slide is not too detailed
- The possibilities of animations are numerous. Please do not exaggerate
- Graphs and figures are often better than tables at an oral presentation. Flow charts are very appropriate to describe material
- If you wish to add films or other sorts of interactive materials, please include these in the presentation (do not access them through the internet, as this may not work to your satisfaction) and inform the DPH organisation team beforehand
- To ensure a full oral
programme, we ask that you send your presentation to us at email@example.com on or before the 1 November 2019
- Please send your file as a PowerPoint file, which must not exceed 15 Mb in size
- Your slides should have an aspect ratio of 16:9 (
- Every room is equipped with a (digital) screen
- If you have a small last
–minute change, you can use the laptop available in the room. Please make sure you are in your break out roomas early as possible!
- Technical assistance is available. Your room attendant can assist you as well
- Bigger break out rooms (more than 60 people) have 1 extra handheld microphone
Posters will be displayed electronically on 55” TV LED screens. The following instructions apply for poster presentations accepted for the main DPH 2019 Conference and for the pre-conference Young Researchers Forum event on Wednesday 20th November.
There will be moderated poster walks. Poster walks are for posters and demos selected through the abstract submission process. Presenters will have 2 minutes each to present their poster to a judging panel. All posters can be viewed in the allocated poster areas and online until the end of 2019.
Presenters are invited to ‘demo’ their innovation alongside their poster, if appropriate to do so. Please be advised that we cannot provide access to power outlets for all presenters. If you require access to power for your demo, please contact firstname.lastname@example.org and we will try to accommodate requests.
IMPORTANT: Your poster is needed by 1 November in order to create a full poster session. Please send to the DPH
Here are some tips on how to prepare your poster:
- Bring the conclusion up front in the poster and present it as ‘bullets’
- Avoid long sentences, but try to make all your text messages in bullets
- Avoid detailed tables, but try to illustrate your results in graphs and flowcharts
- Colours can be used to stress certain sections, but do not exaggerate
- Films and other interactive material or animations are not possible
- To ensure a full poster
programme, we ask that you send your presentation to us – as a PDF file – at email@example.com on or before the 1 November 2019
- Posters will be displayed on
a 55-inch touch screensin LANDSCAPE (no portrait)
- Required resolution is 1920×1080 pixels
- Please click here for instructions on how to prepare your PowerPoint slide for display on the HD Screen, before you save it to PDF
- You can also use the PPT template provided here
- Please send your poster as PDF file (not as a PowerPoint file) with a maximum of 3Mb
In order to export your Powerpoint slide to a PDF that can be displayed on the High Definition Screens at the meeting, it must have a resolution of 1920 pixels x 1080 pixels.
The following instructions apply for demo presentations accepted for the main DPH 2019 Conference and for the pre-conference Young Researchers Forum event on Wednesday 20th November.
Demos will be presented alongside poster presentations during moderated poster walks. Poster walks are for demos and posters selected through the abstract submission process. It is not a requirement to have a poster alongside your demo however, you are welcome to have handouts. Presenters will have 2 minutes each to demo their innovation to a judging panel. If you require access to power for your demo, please contact firstname.lastname@example.org and we will try to accommodate requests.
DPH INNOVATION PRIZE PITCHES
Shortlisted teams will have 5 minutes each to pitch their innovation to our judging panel during the DPH Innovation Prize Pitches session on Thursday 21st from 14:50 – 16:20. Pitches can have a maximum of 5 slides. Please refer to the bullet points listed above, for guidance on how to format your slides.
IMPORTANT: Your pitch is needed by 1 November in order to create a full session. Please send to the DPH
There are two plenary sessions taking place at DPH 2019:
Sessions are 60 minutes and feature a panel of invited speakers with a range of expertise related to digital public health. Plenary speakers will be contacted by the DPH organisers with further information on the format of their presentation.
There are two special sessions taking place at DPH 2019:
Sessions feature a panel of invited speakers with a range of expertise related to digital public health. Speakers involved in these sessions will be contacted by the DPH organisers with further information on the format of their presentation.
Do I need to register if I am a presenter? – Yes. All presenters need to register. Presenters must pay for their registration fee (unless you have discussed a separate arrangement with the DPH organisation team).
Can I make changes to my abstract? – You can adjust your abstract between now and 20th September. After 20th September, corrections to your abstract are no longer possible.
When do I need to be in my session room? – Please come to your assigned session room 10 minutes in advance to fine-tune the sessions with the chair and other presenters.
When and where can I upload my slides/poster? – You are asked to email your poster/slides/pitch
Can I change the presenting author? – Yes, you can. Please email the DPH
What size do posters need to be? – Please see technical information for posters.
When do I need to be next to my poster? – If you are included in a poster walk, please check the programme booklet or online programme on where your poster session is being organised and come to your poster session about 10 minutes before the start of the session to meet the chairpersons.